Job Details

Job Title

Mail Processing Clerk

Job Description

The purpose of this classification is to process ingoing and outgoing mail and other correspondence for all City departments.

Examples Of Duties

Processes incoming and outgoing mail; collects mail from and delivers mail to the Post Office; sorts, organizes, and distributes incoming mail to appropriate departments; verifies outgoing mail; affixes postage utilizing automated postage metering machine. Processes bulk and other special mailings; operates automated inserting and folding machine; sorts mail by zip codes; affixes postage utilizing automated postage metering machine; prepares bulk mail report; delivers bulk mailings to Post Office; troubleshoots problems with automated equipment. Maintains supplies and equipment; maintains inventories of supplies, forms, and equipment; ensures availability of adequate supplies to complete work activities; performs general cleaning/maintenance tasks necessary to keep equipment and tools in operable condition, which may include inspecting equipment, cleaning equipment, and cleaning work areas; monitors equipment operations to maintain efficiency and safety; reports faulty equipment. Operates a City vehicle; conducts pre- and post-trip inspections, including checking all fluids, gauges, lighting, mirrors, tires, body damage, seats and seatbelts, cleanliness of vehicle, etc.; loads and unloads materials, supplies and equipment as needed to complete assigned projects; reports all problems or necessary repairs to appropriate personnel immediately; completes and maintains inspection, gas usage and other associated documentation. Prepares or completes various forms, reports, work orders, inventory sheets, time sheets, fuel usage records, odometer readings, or other documentation of service activities; forwards, retains, or files, as appropriate. Receives various forms, reports, work orders, maintenance reports, equipment specifications, schematics, manuals, policies, reference materials, or other documentation; reviews, processes, forwards or retains as appropriate. Communicates with supervisor, City employees, postal workers, consultants, the public, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems. Operates automated mail equipment, automobile, or other equipment as necessary to complete essential functions.

Typical Qualifications

High school diploma or GED is preferred; experience in mail delivery or mailroom operations is preferred; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Must possess a valid driver's license. Will be required to obtain a valid State of Louisiana driver's license at time of appointment and maintain throughout employment for this classification.

Supplemental Information

Applicants must supply complete and accurate information concerning their previous training and experience including a detailed description of their work experience, the names and addresses of all previous employers and the dates of employment. The information is subject to verification. Examination may consist of a written test, a rating of training and experience, a performance test or any combination thereof deemed necessary to adequately screen and rank applicants. Examination notices will be sent out via email with a testing date, time, and location if applicable. If you prefer to receive text messages regarding your application update, please include a current cell phone number on your application.

The City of Alexandria is an equal opportunity employer and does not discriminate on the basis of race, age, sex, color, religion, national origin, or disability.

We offer a complete benefits package to full-time employees, including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, sick leave, and a wellness clinic for employees. To learn more details, visit our website.