Job Details

Pineville, LA

Full time

13308

At Cleco, we're not just powering lives—we're powering a cleaner, smarter future for Louisiana. With bold investments in innovative energy solutions, we're transforming how we power our communities: smarter, cleaner, and more sustainable. This is a long-term commitment to our people and our communities because our future—and the future of generations to come—depends on it. If you're ready to make an impact where it matters most, join us at Cleco— where we're Energizing Your Tomorrow.

The Executive Assistant is a specialist level support professional providing administrative support to multiple designated Vice Presidents and Directors requiring independent judgment and proficient skill level and knowledge of administrative processes. Serves as intermediary and communicating on Vice President or Director's behalf with all members of executive management, directors and staff, as well as managing all details related to designated office(s).

Key Responsibilities

Assist with technology in conference rooms, when needed

For larger meetings (generally 10+ participants), coordinate meeting setup (meeting location, refreshments, food, video conferencing, etc.) particularly in PGO conference room 200ABC

Order office supplies on a regular schedule for respective PGO floor or location

Order and, when necessary, pick up lunches for meetings only (generally with 4+ participants) with a reasonable advanced notice requirement

Budget coordination to include running reports, variance explanations, and quarterly revisions as requested

Coordinate with procurement team to create and validate external vendors

Create purchase orders, pay invoices, prepare vouchers and use accurate accounting, when necessary

Coordinate back up of other EA's in their absence which includes supporting their leaders

Prepare documents for filing in the records center

Answer administrative questions

For Officers (VPs) specifically:

Manage calendar and email, based on VP preference

Prepare and process expense reports

Approve direct report's expenses reports and time off requests, however, flag any discrepancies or concerns to the appropriate VP

Accurately arrange travel and properly note on calendar, as requested

Schedule, organize, order, and decorate for celebrations and events

Arrange and coordinate meetings and conference rooms onsite or offsite to include facilitation of presentation, as requested

Submit request in ServiceNow, as needed

Edit, update, and make copies of slides and other meeting materials

Other duties as assigned based on each designated function, PGO floor, or location

Champions a corporate culture that emphasizes transparency, integrity, safety, environmental responsibility, employee development, diversity and inclusion, customer service, and operational excellence.

Qualifications

Required Education, Skills & Experience

High School diploma or equivalent, college degree preferred

3+ years of related experience

Strong proficiency and knowledge in the use of office systems, mobile devices and other office technology including MS Office and stays abreast of changing technologies

Detailed-oriented and high work standards in support of seamless execution

Thrive on working in a team and supporting others to achieve goals/targets

Ability to work in a fast-paced office environment

Must be able to maintain confidentiality

Ability to prioritize effectively, be proactive, multi-task and work efficiently, and exercise independent thinking and problem resolution skills

Ability to perform designated tasks without extensive explanation of context of the tasks and with minimal supervision

Ability to learn internal organization structures acquiring good knowledge of the business and general understanding of different departments

Ability to work specified office hours and willingness to work some overtime

Willing to learn new things; through training or from co-workers

Ability to set expectations with leaders and others

Must present oneself in a professional manner in appearance and interpersonal skills ​

May perform other duties as assigned.

Salary dependent on experience, skills, education, and training.

Cleco Corporate Holdings LLC is a regional energy holding company that conducts its business operations through its primary subsidiary, Cleco Power. Headquartered in Pineville, Louisiana, and in business since 1935, the company has approximately 1,200 employees.

Cleco Power

Cleco Power is a regulated electric utility that owns 8 generating units with a rated capacity of 2,676 megawatts and operates 946 megawatts on behalf of its generation partners. Assets also includes 1,386 miles of transmission lines and approximately 12,228 miles of distribution lines.

Cleco Power uses multiple generating sources and multiple fuels to serve approximately 295,000 customers in 24 of Louisiana's parishes through its retail business and supplies wholesale power in Louisiana.

Parishes served include Acadia, Allen, Avoyelles, Beauregard, Calcasieu, Catahoula, DeSoto, Evangeline, Grant, Iberia, Jefferson Davis, LaSalle, Natchitoches, Rapides, Red River, Sabine, St. Landry, St. Martin, St. Mary, St. Tammany, Tangipahoa, Vermilion, Vernon and Washington.